![]() Inform all those involved that it will be recorded and “enable the recording disclaimer.”.Make sure to use the latest version of Zoom, minimum version should be Zoom 5.0.For more information on Zoom transcription, please see Zoom Support. The meeting host has the option to turn the service on or off in each account. Zoom has transcription services built into these accounts. Please see local recording in the Zoom Help Center for these instructions. Another option is to record directly to a desktop computer while the sessions are taking place. The files download quickly and no rendering is needed. Therefore, it is important to download any recorded material immediately following the conference, preferably at the end of each session if possible. Once your conference has concluded the account is reset for another conference to use. **Important to note: ACM Zoom accounts are shared accounts. Please see the following section in the Zoom Help Center for instructions: Zoom has the ability to record conference sessions directly to Zoom for download. To the right of the Start and Edit buttons, click Convert this Meeting to a Webinar.Click the name of the meeting you would like to convert to a webinar.In the navigation panel, click Meetings.When converting from a meeting to a webinar, the registration URL will remain the same, those who have already registered can still join with the same link as before, and meeting settings and registrants will also b transferred to the webinar. Public Q&A can be enabled and attendees can answer each other’s questions. Host, co-hosts and panelists can answer questions. Q&A can be enabled to allow attendees to ask questions during the webinar.Attendees are in “listen only” mode (attendees can be promoted to panelists by the host/co-host).Pre-assigning participants to breakout rooms.Each room has its own chat session and the host can message all rooms. Participants can be moved to these rooms by pre-assignment or by the host manually and then returned to the “main” room automatically, when the breakout room closes or by their own action. Breakout rooms – can be set up ahead of time,or on-the-fly.Participants can all participate equally (participants can be muted or dropped by the host/co-host).An option is available for Enabling the recording disclaimer. ![]() Unlimited cloud storage for recording of meetings and webinars.Saving in-meeting chat for archiving or later use.Chat capability is available for meetings and webinars.Registration can be required for meetings and webinars (CVENT integration is available for ACM accounts).Unlimited time for meetings and webinars.The accounts are reset upon return to ACM and we do not save the recordings. Guidance on how to do this can be found below. A way to save time is by downloading after the end of each session. It is the responsibility of the conference organizers to download their conference content immediately following the conference. What happens to our conference recordings after the event is over? Returning them to ACM promptly after the event will help other conference organizers. Please remember these are shared licenses and should only be requested based on the time period as outlined above. If you require the licenses for a longer time period, please contact your SIG Services Staff Liaison to discuss options. How long may we use the licenses?Īll licenses, including those charged to the conference, are available up to 2 weeks prior to and 3 days following the conference. If you plan to use a platform, please notify your SIG Staff Liaison so they can assist you with contracting. Platforms used or being considered by ACM conferences include: If you find you need many licenses, you may want to consider using a virtual event platform geared towards larger audiences that offers more robust features to accommodate poster sessions, social events, sponsor interaction, etc. Should you find that you don't require a license after you order it from ACM, you will still need to cover the cost. Each 3,000 participant license is $1,200/month.Each 1,000 participant license is $500/month.Each 500 participant license is $200/month.If you require more than 5 licenses, ACM can purchase additional zoom licenses on behalf of your event and charge the expense to the conference budget. Our conference needs more than 5 licenses. It takes ACM up to one week to process requests for Zoom accounts. Licenses may be requested by contacting your SIG Services Staff Liaison. How many Zoom licenses may we request?Įach conference may request up to 5 licenses, which can be utilized as webinars OR meetings for up to 500 people. ![]() These licenses are shared among all ACM''s conferences. ACM has purchased a number of Zoom licenses to assist conferences holding virtual events.
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